Travel – Caseys

Driving

Casey’s attendees who live within a 5-hour radius of Kansas City should plan to drive to the meeting.

Please self-park in the garage attached to your hotel. Self-parking charges will be taken care of automatically with your room. If you valet park, all valet parking charges will be your responsibility.

Please click here for Casey’s reimbursement guidelines.

Loews Kansas City Directions

Kansas City Marriott Downtown Directions

AIR TRAVEL

After completing registration, please book your flight through Egencia. If you are a Store Manager, please work with your District Manager to book your flight through Egencia.

Arrival:                Sunday, May 12, 2024 by 4:00 PM
Departure:         Wednesday, May 15, 2024 after 1:00 PM

All tickets must be purchased through Egencia. Visit your Egencia account via Casey’s Intranet and Okta tile section, select Egencia and complete your travel booking. Contact Egencia at 312-741-6713 or use the online chat function.

If you elect to make your own airfare arrangements outside of this registration process, your airfare will not be reimbursed.

GROUND TRANSPORTATION

When you arrive at the Kansas City Airport, please plan to take a taxi or Uber/Lyft to your assigned hotel. Ground transportation will not be provided on arrival days. Be sure to keep your receipt for reimbursement per company guidelines. Travel time is approximately 25 minutes from the airport based on traffic.

Packing your Bags

The dress code for the conference is casual – like every day at Casey’s, jeans are great. On average, you can expect it to be 75ºF during the day and 55ºF at night. Bring a sweater or jacket for the evenings and air-conditioned rooms.

Pack your clothes in a bag that’s small enough to be considered a “carry-on.” If it’s larger than 22″x14″x9″, you’ll need to check your bag. Some airlines charge a fee for checking bags (up to $30 per bag). Baggage fees can be reimbursed through Casey’s reimbursement guidelines noted here.

You can bring a carry-on and one personal item on the plane with you, such as a purse or laptop bag. TSA provides a list of prohibited travel items, click here for more information.

Your liquids, gels, and aerosols must be packed in containers, 3.4 oz. (or less) and packed separately in a quart-sized, zip-top, clear plastic bag. Click here for more information on TSA-approved carry-on liquids.

If you have any essential medications, such as insulin, keep them separate from your quart-sized, zip-top, clear plastic bag.

Click here for a list of must-have items on our Travel Checklist.

LEAVING FOR KANSAS CITY

Before you leave home, make sure you have your carry-on bag, your government-issued ID, and your e-ticket from Egencia, along with anything else you may need.

You are responsible for transportation to your airport. Use the most economical transportation to and from your local airport. If you park your car at the airport, Casey’s will reimburse your parking expenses. Be responsible and use long-term parking where available.

Arrive at the airport at least 90 minutes before your scheduled flight departure. Some airlines will not let you check in if you don’t arrive at least 60 minutes before your scheduled flight departure.